PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Tuesday, January 2, 2018 9:00 a.m.

Place: Commissioners Room, Courthouse, Caledonia, MN

Members Present: Jack Miller, Justin Zmyewski, Scott Connor, Teresa Walter and Fred Arnold

Others Present: Auditor Meiners; Reporters Moorhead; Finance Director Lapham; Yvonne Krogstad; Bruce Kuehmichel; Engineer Pogodzinski; HR Director Arrick-Kruger; Betts Ready; Michael Fields; Maintenance Supervisor Burns; Mechanic McCabe; Social Services Supervisor Moen

Presiding: Auditor Meiners, Chairperson pro tem

Call to order.

Auditor Meiners requested nominations for Chairperson for the year 2018. Motion was made by Commissioner Zmyewski to nominate Commissioner Arnold. The motion was seconded by Commissioner Miller and carried unanimously.

Chairperson Arnold requested nominations for Vice-Chairperson for the year 2018. Motion was made by Commissioner Walter nominated Commissioner Connor. The motion was seconded by Commissioner Zmyewski and carried unanimously.

Motion was made by Commissioner Connor, seconded by Commissioner Zmyewski and unanimously carried to approve the agenda.

Motion was made by Commissioner Walter, seconded by Commissioner Connor and unanimously carried to approve the minutes of the December 26, 2017 meeting.

File No. 1 - Motion was made by Commissioner Connor, seconded by Commissioner Zmyewski and unanimously carried to approve payment of the license center and Human Services disbursements and the following claims:

County Revenue Fund $123,973.44

Road & Bridge Fund 22,235.12

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Total $146,208.56

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HR Director Arrick-Kruger and Social Services Supervisor Moen requested approval of the assignment of Michelle Massman as a full-time probationary Forensic Social Worker at Step 4 of the C-41 band, being a rate of $23.28 per hour, effective January 22, 2018. Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to approve the same.

Motion was made by Commissioner Zmyewski, seconded by Commissioner Miller and unanimously carried to approve a competitive search for the position of Child Support Officer, B24.

Motion was made by Commissioner Miller, seconded by Commissioner Zmyewski and unanimously carried to approve the purchase of a sprayer unit in the amount of $27,192.00

Motion was made by Commissioner Connor, seconded by Commissioner Walter and unanimously carried to approve the purchase of a plow truck and box in the amount of $259,834.27.

Motion was made by Commissioner Connor, seconded by Commissioner Walter and unanimously carried to approve the purchase of a mechanic’s truck and box in the amount of $123,606.40.

Discussion was held regarding the request to purchase a skid loader. Motion was made by Commissioner Connor and seconded by Commissioner Walter to approve the purchase. Chairperson Arnold inquired about the possibility of leasing a loader. Mr. Burns stated that he checked into this possibility, however, it was more feasible to take advantage of the buy-back program. He indicated that the county would have a year to decide whether to purchase a warranty or to take advantage of the buy-back program. Chairperson Arnold stated that he was not comfortable making a decision on this purchase at this time, and asked that it be tabled. Commissioners Connor and Walter agreed to withdraw their motion and second.

Motion was made by Commissioner Connor, seconded by Commissioner Walter and unanimously carried to approve the purchase of a survey truck and box in the amount of $48,601.56.

Motion was made by Commissioner Connor, seconded by Commissioner Walter and unanimously carried to approve the purchase of an inspector’s truck in the amount of $28,685.46.

Motion was made by Commissioner Zmyewski, seconded by Commissioner Walter and unanimously carried to approve the purchase of 4 storage containers in the total amount of $15,400.00.

Motion was made by Commissioner Connor and seconded by Commissioner Walter to approve the purchase of a Trimble R10 GPS unit in the amount of $59,388.30. The motion carried with Commissioner Miller voting in the negative.

The time being 10:00 a.m., the printing bid for calendar year 2018 filed pursuant to advertisement, was opened and read. It was noted that this is a joint bid for the Spring Grove Herald and the Caledonia Argus. Official Newspaper for 2018 - Spring Grove Herald & Caledonia Argus) - $6.00 per column inch; Miscellaneous Notices - No Bid; First Printing of 2017 Financial Statement - Caledonia Argus - $6.00 per column inch; Second Printing of 2017 Financial Statement - Spring Grove Herald $5.00 per column inch; Publication of Delinquent Tax List - Joint bid Spring Grove Herald/Caledonia Argus - $6.00 per column inch.

Motion was made by Commissioner Zmyewski, seconded by Commissioner Miller and unanimously carried to accept the bid as presented.

Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to set the minimum salaries for offices to be elected in 2018 as follows: Auditor $5,000.00; Treasurer $5,000.00; Recorder $5,000.00; Sheriff $5,000.00; Attorney $5,000.00; Commissioner $5,000.00.



Motion was made by Commissioner Walter, seconded by Commissioner Connor and unanimously carried to adopt the following resolution:

RESOLUTION N0. 18-01

To Use Alternative Method To Disseminate Bids And Requests



WHERAS, Minn. Statute § 331A.03 Subd. 3(b), allows a county to use its web-site or recognized industry trade journals as an alternative to disseminate solicitations of bids, requests for information and requests for proposals;

NOW THEREFORE, the Houston County Board of Commissioners hereby resolves:

BE IT RESOLVED, that the County of Houston will continue to use the Houston County website, www.co.houston.mn.us as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects.

BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minn. Statute § 331A.03 Subd. 3.

Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to adopt the following resolution:

RESOLUTION NO. 18-02

RESOLVED, That under the provisions of Chapter 714, Laws of 1961, duly designated representatives of Houston County shall be authorized to participate in the meetings and activities of their respective State Association by membership therein and attendance at meetings thereof, as contemplated by Statute, and by the provisions of Chapter 529, Laws of 1963; and

RESOLVED FURTHER, That money be appropriated from the County Revenue Fund to defray expenses of such officials in connection therewith, said expenses to be paid upon presentation and allowance of properly itemized claims in an amount not to exceed statute limitations.

Motion was made by Commissioner Walter, seconded by Commissioner Connor and unanimously carried to approve the 2018 appropriations as follows:

2018 APPROPRIATIONS

SE Minnesota Initiative Fund $3,400.00

SEMAAA $2,000.00

SELCO $151,144.00

Emergency Medical Service $10,000.00

SEMCAC – Transportation Program $1,500.00

SEMCAC - Senior & Caregiver Advocacy $1,500.00

SEMCAC - Senior Nutrition $2,000.00

Historical Society $37,500.00

Historical Society - Matching Funds 5,000.00 Maximum

Southern MN Tourism//Historic Bluff Country $951.00

Agricultural Society $20,000.00

Agricultural Society – $4,000.00

Bluff Country HRA 5,000.00



Placed on file was a proposed advertisement for filling vacancies on the Board of Adjustment. Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to approve the same.

Discussion was held regarding the County Board meeting schedule for 2018. After discussion, it was agreed to keep the schedule the same as in 2017 with a meeting at 9:00 a.m. the first and fourth Tuesday of each month, and an evening meeting at 5:30 p.m. on the third Tuesday of each month.

Discussion was held regarding the terms of Larry Hafner and Ed Hammell on the Planning Commission which expired on 12/31/2017. Commissioner Zmyewski felt these positions should be advertised. It was agreed that the policy will be reviewed at the next meeting. Motion was made by Commissioner Walter, seconded by Commissioner Miller and unanimously carried to reappoint Larry Hafner and Ed Hammell to the Planning Commission for two months, with the terms to expire 2/28/2018.

Motion was made by Commissioner Walter, seconded by Commissioner Miller and unanimously carried to approve 2018 committee appointments.

There being no further business and the time being 11:20 a.m., motion was made by Commissioner Miller, seconded by Commissioner Zmyewski and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, January 16, 2017.

BOARD OF COUNTY COMMISSIONERS

HOUSTON COUNTY, MINNESOTA

By: Fred Arnold, Chairperson

Attest: Charlene Meiners, County Auditor