Legal Notices

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

 

Date: Tuesday, January 22, 2019 9:30 a.m. Place: Commissioners Room, Courthouse, Caledonia, MN Members Present: Eric Johnson, Teresa Walter and Fred Arnold Members Not Present: Jack Miller

Others Present: Administrator Babinski; Reporter Moorhead; Finance Director Lapham; Auditor- Treasurer Trehus, EDA Coordinator Allison Wager, Robert Burns, John Pugleasa, Julie Amundson, Maintenance Foreman Pat Burns, Shane McCabe and Barry Colsch.

 

Call to order.

 

Commissioner Arnold motioned, seconded by Commissioner Johnson and unanimously carried, to approve the agenda.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve the minutes of the January 8, 2019 board meeting and January 15, 2019 Workgroup session.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve payment of the license center and Human Services disbursements and the following claims:

 

County Revenue Fund$ 266,740.49 Road & Bridge Fund 104,275.90

---------------

Total $370,986.39

=========

 

Economic Development Director Allison Wagner presented the annual report for Houston County Economic Development Authority. The Houston County EDA welcomed 2018 with the launch of two foundational projects: 1) A rebranding process complete with a new logo and a functional new website, and 2) the expansion of the Bluff Country Collaborative program, which has grown into a strong partnership program with eight schools, over 50 businesses, and several organizational partners.

 

The new website, https://houstoncountymn.com/, contains tips on starting a new business and tourism. The Bluff Country Collaborative works to inform and prepare students for future job opportunities. The Collaborative is preparing for “Senior Day” on March 15th, in Winona,

 

 

 

Mn. Where local entrepreneurs and several business professionals have the opportunity to hold mock interviews and talk to students. The EDA established another goal for 2019 - to work with the U of M Extension and WDI (Workforce Development Inc) to help local farmers looking to find new opportunities on or off the farm. The EDA is also currently working with WDI to find solutions for the shortage of childcare in Houston County. Ms. Wager will be available Tuesdays and Wednesday during regular business hours. Her office is located in the Historic Court House Building in Room 211.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve the Annual Ethics Review, Code of Ethics & Statements

 

Commissioner Johnson moved, seconded by Commissioner Arnold and unanimously carried, to approve the low bid of $604,321.61 submitted by Minnowa Construction for SAP 028-599-085, SAP 028-604-036 Bridge Projects on Old Indian Trail Road and CSAH 4 near Spring Grove, MN. Maintenance Foreman Burns recommended approval and indicated the cost factors were all legitimate, despite being slightly above the department’s estimate of $566,390.50.

 

Minnowa Construction Inc.

Harmony, MN 55939 $604,321.61

Zenke Inc

La Crescent, MN 55947 $627,646.40

Icon Constructors, LLC

Mabel, MN 55954 $634,870.90

 

Generation X Construction LLC

Rushford, MN 55971 $677,268.70

Midwest Contracting, LLC

Marshall, MN 56258 $685,744.00

Landwehr Construction, Inc.

St. Cloud, MN 56302 $728,079.35

Alcon Construction

Rochester, MN 55904 $752,937.73

A-1 Excavating Inc.

Bloomer, WI 54724 $770,549.20

Carl Bolander & Sons

St. Paul, MN 55107 $863,706.01

 

 

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve Highway Department Budgeted Equipment Purchases. Maintenance Foreman Burns presented the equipment purchases, which included a new motor-grader; new plow truck; and used roller. The used roller allows downsizing the number of trailers and rollers needed with significantly increased capability over the two current rollers, which would be sold. Despite some price variations on some of the equipment, Mr. Burns felt the department would still come in under budget with the purchases requested. Administrator Babinski expressed that the highway department’s plow trucks are on a decent 12-year replacement cycle.

 

The Board authorized, by consensus, the Highway Department to spend up to $70,000 on a used loader. $68,000 was originally budgeted for a used loader, but that specific one is no longer available for purchase. Mr. Burns was in contact with a dealer who had two available for under

$70,000, but hadn’t received final pricing at the time of the meeting. Once arranged, the purchase will be brought back to the board for formal approval.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve the Wildcat Park Management Agreement for 2019.

 

Commissioner Arnold, seconded by Commissioner Johnson and unanimously carried, to approve Extension Committee Appointments for Kari Alstad, Matthew Feldmeier, and Francis Myhre.

 

Commissioner Arnold move, seconded by Commissioner Johnson and unanimously carried, to approve the following resolution:

 

RESOLUTION NO. 19-04

 

WHEREAS, Donna Trehus holds the elected office of Houston County Auditor/Treasurer.

 

NOW THEREFORE, BE IT RESOLVED that Donna Trehus, Houston County Auditor/Treasurer, is granted the following powers: Open any deposit or share accounts(s) with Eitzen State Bank in the name of Houston County;

 

BE IT FURTHER RESOLVED that Donna Trehus, County Auditor/Treasurer, Jeffrey Babinski, County Administrator, and Teresa Walter, Chairperson of the Houston County Board, are hereby granted the following powers: Endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit with Eitzen State Bank;

 

BE IT FURTHER RESOLVED, that the above mentioned powers are granted effective Retroactive to January 8, 2019.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve the 2018 EDA Annual Report.

 

 

 

 

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve the 2019 Haulers License Fee rate at $50/year.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve Guardianship Contracts with Catherine Staggemeyer and Danielle Burg.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve an annual Contract with Workforce Development for MFIP/DP Employment Services.

 

Commissioner Johnson moved, seconded by Commissioner Arnold and unanimously carried, to appoint Administrator Babinski as the board’s representative for stage 3 labor grievances.

 

Commissioner Arnold moved, seconded by Commissioner Johnson and unanimously carried, to approve the Classification/Banding of a Solid Waste Coordinator, B-25 (AFSME) to manage the Solid Waste program, supervise drop site employees and keep job sites coordinated.

 

Commissioner Johnson moved, seconded by Commissioner Arnold and unanimously carried, to appoint Julie Amundson, Environmental Services Clerk, B22, to

probationary status, Solid Waste Coordinator, B-25, Step 2, at an hourly rate of $20.78 (2018 retro) and $21.40 (2019), effective October 13, 2018.

 

Commissioner Johnson moved, seconded by Commissioner Arnold and unanimously carried, to approve classification and pay change of Deputy Treasurer, Julie Schleich to Deputy Auditor-Treasurer, B-22, Step-5, at a rate of $19.60 effective January 7, 2019.

 

Public Comment:

 

Mr. Barry Colsch was present to inform the commissioners that he had an interest if there was a need for a contractor to help repair the East Entrance steps in the Historic Courthouse or install guardrails within the County. The commissioners were appreciative of his interests.

 

There being no further business and the time being 10:20 a.m., Commissioner Johnson moved, seconded by Commissioner Arnold and unanimously carried, to adjourn the meeting. The next advertised full board meeting being Tuesday, February 12, 2019.

 

BOARD OF COUNTY COMMISSIONERS HOUSTON COUNTY, MINNESOTA

 

 

 

By: Teresa Walter, Chairperson

 

Attest: Jeffrey Babinski, County Administrator

 
 
 
 
 

HOUSTON COUNTY PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Tuesday, January 29, 2019 9:30 a.m.

Place:Room219,Courthouse,Caledonia, MN

Members Present: Eric Johnson, Teresa Walter and Fred Arnold

Others Present: Administrator Babinski; Sherriff Inglett

Board Workgroup Session Call to order.

Administrator Babinski and Commission- er Johnson provided feedback from their at- tendance at the “County Government 101” training session provided by the Association of Minnesota Counties.

The Board reviewed the Committee Schedule and recommended adjustments for the internal standing committees to align with the schedule of regular board meetings. The Public Health and Human Services and Land Use/Public Works Committees will meet at 0830 on the 2nd Tuesday ofthe Month and the Finance Committee will meet on the 4th Tuesday of themonth.

Sherriff Inglett joined the board for a shortdiscussion on the meeting invitation from Wi-nona County for a joint jail discussion withthe counties of Winona, Goodhue, Wabashaand Houston County. The Board discussedimplications of Winona’s options and thestatus of arrangements with Winona County.This  being  a  workgroup session,  withno action taken, the meeting concluded at10:30. The next advertised meeting being aregular board meeting, Tuesday, January 22,

2019.

BOARD OF COUNTY COMMISSIONERS HOUSTON COUNTY, MINNESOTA

By: Teresa WalterChairperson Attest: Jeffrey Babinski CountyAdministrator

 

 

 

 

HOUSTON COUNTY PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Tuesday, February 5, 2019 9:30 a.m.Place: Room 219, Courthouse, Caledonia,

MN

Members Present: Eric Johnson, Teresa Walter and Fred Arnold, Jack Miller

Others Present: Administrator Babinski; Bruce Kuehmichel, Yvonne Krogstad, Bob Burns

Board Workgroup Session Call to order.

Administrator Babinski and Commission- er Arnold led a review and discussion on a proposed Appraisal Form for the County Ad- ministrator. Commissioner Arnold asked the others to provide feedback on the form and input for the Administrator’s initial 6-month evaluation. The Board will schedule a closed session after either the Board Workgroup Session on 19 Feb or the Board Meeting on 26 Feb depending on the Board’s prepara- tions for the Appraisal.

Administrator Babinski shared feedback

from a multi-county survey that most Coun- ties do not have allowances for separate (re- duced) Commissioner Salaries, but there are few examples where the option exists. The prevailing consensus of the board is tofollow State Auditor guidance of maintaining one fixed salary, but asked Administrator Babins- ki to continue preparing a draft resolution for future consideration by theboard.

Administrator Babinski provided the  Board with an overview of the discussions he and the staff have had with Enterprise Fleet Management specialists. Babinski ex-plained the pros and cons of using a corpo- rate fleet management solution and mixture of owned and leased vehicles to provide the staff with safer, more efficient vehicles and reduce the county’s budget for vehicle pur- chase, maintenance and mileage reimburse- ment. Administrator Babinski has invited the representative down to address the board and is working with the staff to define fleet requirements.

Administrator Babinski provided a  re- view of his and the department’s priorities and major projects for the year. Collectively, the Comprehensive Land Use Plan update, Facilities (Highway Department building, Historic Jail Building use, Grant for Histor-    ic Courthouse repairs), and continued staff consolidation and integration top the list.  The Highway department has approximate- ly $9M worth of projects planned this year, including 7 roadway resurfacing projects, 5 bridge replacements, and preparatory work for 2020’s projects.

This being a workgroup session, with

no action taken, the meeting concluded at 11:30.

The next advertised meeting being a reg- ular board meeting, Tuesday, February 12, 2019.

BOARD OF COUNTY COMMISSIONERS HOUSTON COUNTY, MINNESOTA

By: Teresa Walter Chairperson

 

Attest: Jeffrey Babinski County Administrator

 
 
 
 
 

HOUSTON COUNTY PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Tuesday, February 19, 2019 9:30 a.m.

Place:Room219,Courthouse,Caledonia, MN

Members Present: Eric Johnson, Teresa Walter and Fred Arnold, Jack Miller

Others Present: Administrator Babinski, Bruce Kuehmichel, Yvonne Krogstad, Bob Burns

Board Workgroup Session Call to order.

Administrator Babinski provided a brief update on the District 3 election results. The board congratulated and welcomed Bob Burns, who will be sworn-in February 25, 2019 at 08:30.

The board discussed news of Winona Co’s Jail advisory committee recommen- dations. Administrator Babinski, Commis- sioners Miller and Walter were to join Sheriff Inglett and Jail Administrator Schiltz later in the afternoon for a multi-county jail discus- sion hosted by Winona. Babinski informed the board that the Winona Co. Board adjust- ed the previously agreed contract from two- years to one, but otherwise terms remained as approved for housing Winonainmates.

Mr. Wong Nystrom, Senior Account Exec- utive for Enterprise Fleet Management pre- sented an overview of their Fleet Manage- ment Program and detailed what a 5-year plan for the county’s vehicle fleet could look like. If adopted, Houston County could see benefits from administrative, operational and financial perspectives. Currently, 33% of Houston County’s vehicle fleet exceeds 10 years of age, reducing safety and driving up maintenance costs. Mr. Nystrom presented a plan which could provide the County with an estimated $177,700 savings over the 5-year cycle. If adopted, the arrangement would be an agreement rather than contract, managed by the Administrator with Department Head input, and subject to periodic review.

The scheduled closed session for the Ad-

ministrator’s 6-month Performance Evalua- tion was postponed until February 26th, at the Board’s request.

This being a  workgroup  session,  with  no action taken, the meeting concluded at 11:30. The next  advertised  meeting  being a regular board meeting, Tuesday, February 26, 2019.

BOARD OF COUNTY COMMISSIONERS HOUSTON COUNTY, MINNESOTA

By: Teresa WalterChairperson Attest: Jeffrey Babinski CountyAdministrator

 
 
 
 

Public
notice

NOTICE
OF
PUBLIC
HEARING

PLEASE
TAKE
NOTICE:

 

There will be a hearing on Tuesday, March 19, 2019 at 8:30 a.m. to review alleged violations of Conditional Use Permits (#197 & #296) held by Todd Soiney, 12275 385th Avenue, Canton, MN 55922.  The Conditional use permits are for a feedlot with more than 300 animal units and a manure storage basin with more than 20,000 gallon capacity in Spring Grove Township on the following premises, to-wit:

Part of the Northwest Quarter of the Southwest Quarter of Section 23, Township 101, Range 7 (Parcel #13.0304.001) and part of the Northeast Quarter of the Southeast Quarter of Section 22, Township 101, Range 7 (Parcel #13.0278.000) all in Houston County, Minnesota.

The hearing will take place in the Houston County Commissioner’s Room, City of 

Caledonia, Minnesota, 55921.

By Aaron Lacher

Houston County

Environmental Services Director

 
 
 
 

Meeting
notice

BLACK
HAMMER
TOWNSHIP
MEETING
NOTICE

The Black Hammer Town Board will hold its regular monthly meeting at 8 p.m. on Tuesday, March 12, 2019, at the Black Hammer Town Hall.

Elizabeth Wiste, clerk

 
 
 
 

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Tuesday, February 12, 2019 9:30 a.m. Place: Commissioners Room, Courthouse, Caledonia, MN

Members Present: Eric Johnson, Teresa Walter, Fred Arnold Jack Present-via Audio

Others Present: Administrator Babinski; Reporter Moorhead; Finance Director Lapham; Auditor-Treasurer Trehus, Human Services Director Pugleasa, Engineer Pogodzinski, Assistant Highway Engineer Conway and Bob Burns.

Call to order.

Commissioner Arnold moved, seconded by Commissioner Johnson, and unanimously carried to approve the agenda.

Commissioner Arnold moved, seconded by Commissioner Johnson, and unanimously carried to approve the minutes of the January 22, 2019 board meeting January 29, 2019 and February 5, 2019 Workgroup Sessions.

Commissioner Arnold moved, seconded by Commissioner Johnson, and unanimously carried, to approve payment of the license center and Human Services disbursements and the following claims

County Revenue Fund $ 93,995.49

Road & Bridge Fund $16,776.90

---------------

Total $110,772.39

=========

Public Comment: None

Commissioner Johnson made a motion, seconded by Commissioner Arnold and unanimously carried to adopt Resolution 19-04, Authorization to Execute Minnesota DOT Grant Agreement for Airport Improvement Excluding Land Acquisition and approve the state grant for the airport master plan study with the airport layout plan. The Federal part of this grant was previously approved August 21, 2018. This state grant will allow them to make payments and access the state funds.

RESOLUTION NO. 19-04

 

AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENTOF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION

It is resolved by Houston County as follows:

1. That the state of Minnesota Agreement No. 1032122, “Grant Agreement for Airport Improvement Excluding Land Acquisition,” for State Project No. A2801-31 at the Houston County Airport is accepted.

2. That the County Board Chairperson and the County Administrator are authorized to execute this Agreement and any amendments on behalf of Houston County.

Commissioner Johnson made a motion, seconded by Commissioner Arnold and unanimously carried to adopt Resolution 19-05, Authorization to Accept Grant Agreement to State Transportation Fund (Local Bridge Replacement Program) for Project SAP 028-604-036.

RESOLUTION NO. 19-05

For Grant Agreement to State Transportation Fund (Local Bridge Replacement Program) Grant Terms and Conditions SAP 028-604-036

WHEREAS, Houston County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No.28J59; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $ 130,040.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Houston County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to approve the 2019 Contract with Hiawatha Valley Mental Health Center for mental health services.

 

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to approve 2019 Contract with ABC Woodland for community and center based supported employment and associated transportation for adults with disabilities.

 

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to approve 2019 Agreement for Regional Contract Management.

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to approve 2019-2020 CREST Initiative Cooperative Agreement for regional participation.

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to approve 2019-2020 Adult and Children’s Mobile Crisis Grant Cooperative Agreement participation.

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to approve Foster Care School Transportation agreements with County School Districts (Caledonia, Houston, La Crescent-Hokah, and Spring Grove.)

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to affirm the following personnel actions:

1) Accept the retirement of Doreen Denstad, Accounting Clerk, B-23, effective May 2, 2019, with appreciation for her dedicated 39 years of service to the residents of Houston County.

2) Approve a competitive search for an Accounting Clerk, B-23.

3) Approve the reassignment of Audrey Staggemeyer, from Dietician C-41, to probationary status, Health Educator, C-42, Step 7 at a salary based on an hourly equivalent of $29.49, effective February 19, 2019.

4) Accept the resignation of Lynnsey Standahl, Disability Services Social Worker, effective the end of the workday on February 26, 2019.

5) Approve a competitive search for a Social Worker, C-41.

6) Phone stipend from $30 – $50 for Steve Garrett.

 

On the recommendation of Engineer Pogodzinski, Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to accept the bid of Mathy Construction in the amount of $5,031,240.23 for S.A.P. 28-596-001 / SAP 028-030-005.

Commissioner Arnold moved, seconded by Commissioner Johnson, and unanimously carried to approve the following applications as approved by the planning commission:

1) Interim Use Permit application for Tricia Babinski, to operate a start-up Coffee Roasting business in an Agricultural Protected District in Brownsville Township.

2) Variance - Jacob and Erin Lampert – Caledonia Township. Variance of 24 feet to meet the required 65-foot setback from a township road to build an addition on an existing house.

3) Variance - Peter and Pamela Orr - Yucatan Township. Variance of 45 feet to meet the required 50-foot setback from the north property line for an existing shed.

EDA Director Allison Wager presented the following requests approved unanimously by the EDA Committee:

EDA Revolving Loan Fund request from Red’s Hometown Market, LLC in Spring Grove. Pat Longmire, owner of Red’s Hometown Market, LLC in Spring Grove requested from the EDA

$65,000 in financing for updating and expanding his deli with new coolers, creating a Fat Pat’s Prep area, and adding a coffee shop to the current store. The total project costs are around

$435,000 with the owner injecting $105,000 in equity. Pat will also be requesting $65,000 from the City of Spring Grove. The project will add at least one full-time job and 2 to 3 part time jobs in the first year, with the prospect of growing and hiring additional staff in the future.

Commissioner Arnold moved, seconded by Commissioner Johnson, and unanimously carried to approve.

EDA Revolving Loan Fund request from Klug Insurance Agency, LLC in Caledonia. The request was for $20,000 in financing for expanding his insurance business. He plans to buy the building at 123 East Main Street in Caledonia located next to his current building, which is larger and has been a vacant commercial space in Caledonia for several years. He plans to sell or rent out his current building. The funds will be used for the purchase and renovations of the new building. The total project costs are around $145,000 with the owner injecting $50,000 in equity. The City of Caledonia has approved a $20,000 loan to the business and the owner has secured a line of credit from his bank. The project will add at least one full-time job in the first year, with the prospect of growing and hiring additional staff in the future.

Commissioner Arnold moved, seconded by Commissioner Johnson, and unanimously carried to approve.

Commissioner Johnson moved, seconded by Commissioner Arnold, and unanimously carried to approve the Highway Department to purchase a used 2017 loader with low miles at a cost of $68,900 delivered with warranty until October 2019. The loader is in coming from a reputable company in Pennsylvania with 160 hours of service.

Commissioner Arnold reported on his meetings with the EDA. The meeting was held at Ivy Grove Café in Spring Grove together with EDA Director Allison Wagner and local pastors. Commissioner Arnold informed the board that another meeting is scheduled in Mabel for February 22 at 8:30 a.m. The public is invited to discuss what options may be available for local farmers having difficulties during the farm crisis. Commissioner Arnold encouraged everyone to attend.

Commissioner Johnson reported that his Semcac meeting was cancelled for the second time due to the weather and has been rescheduled in March. Commissioner Johnson reported on his conference call with Bluff County.

Commissioner Walter reported on the program offered in La Crescent called “Mobile Wheels”. This program is similar to Semcac and proven to be very successful.

Commissioner Walter also had a cancellation of an extension meeting due to the weather and rescheduled to February 21st. The Family Collaborative board approved transportation for foster children to allow the children to stay in the same school district. Commissioner Walter is also involved in Workforce Development and they are currently in search of a new Director with meetings scheduled for February 22nd and March 7th to provide for interviews.

Commissioner Miller reported on meetings with Hiawatha Valley Mental Health and the hiring of a new director. Commissioner Miller has had some discussion with Administrator Babinski about housing the Hiawatha Valley Mental Health to a new location in Caledonia.

Commissioner Miller also had a contingency meeting in Rochester on regional radio. SE MN is a national leader in developing radio programs and he was glad to see the Houston County Sheriff and others from that department in attendance at the meeting.

On motion from Commissioner Arnold, seconded by Commissioner Johnson and unanimously carried, the board went into a Public Hearing for the American with Disabilities Act (ADA) Transition Plan for Public Rights of Way at 10:00 a.m.

Engineer Pogodzinski and Assistant Engineer Conway provided the board and public with an informational power point presentation of the draft outlining the American with Disabilities Act (ADA) Transition Plan for Public Rights of Way. The Federal Government will

 

stop funding projects if we do not have a plan in place, stated Engineer Pogodzinski. The coordinator will be Personnel Director Arrick-Kruger for any type of architectural or parking lot projects of the Historic Courthouse Building. The main Coordinator for all other projects will be Engineer Pogodzinski. Assistant Engineer, Conway has been active in keeping up with all compliance issues. The plan evaluates existing sidewalks, pedestrian facilities, and curb ramps located within Houston County Right of Way specifically by the schools. Once the county board approves the plan, bids will be presented to the board. Projects will then be determined. A total of approximately $775,000 will be needed to complete the project. The board will appoint a few commissioners to serve on the planning committee upon board approval. The public comment period will be held from January 11, 2019 to February 19, 2019. A copy of the draft document is available for review at the Houston County Highway Department office and the County website at: http://co.houston.mn.us/Highway.aspx.

There were no public comments.

On motion from Commissioner Arnold, seconded by Commissioner Johnson and unanimously carried, the board closed the public hearing and returned to the regular board meeting.

Commissioner Miller also reported satisfaction from La Crescent residents who were able to meet with the Houston County Assessor’s office to resolve their questions regarding property values.

Administrator Babinski reported that he and Auditor-Treasurer Trehus met with Jim Accurso, with the 2020 U.S. Census Bureau. The County’s role is to provide public awareness on getting the message out and engaging citizens within the county to realize the importance of completing the Census report. This census drives the State and Federal funding for the entire county. It will be crucial to obtain accurate numbers for the 2020 Census report.

Commissioner Miller reminded citizens who live in Caledonia City or Township to get out and vote for District 3 Commissioner today. The Canvassing board will take place on Friday, February 15th. The new commissioner swearing in ceremony is on Monday, February 25th at 8:30 a.m.

Commissioner Johnson recognized Doreen Denstad for her years of service with the County.

Public Comment:

None

There being no further business and the time being 10:43 a.m., Commissioner Arnold moved, seconded by Commissioner Johnson, and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, February 26, 2019.

 

BOARD OF COUNTY COMMISSIONERS HOUSTON COUNTY, MINNESOTA

By: Teresa Walter, Chairperson

Attest: Jeffrey Babinski, County Administrator

 
 
 
 

ORGANIZATONAL SCHOOL BOARD MEETING: JANUARY 22, 2019

The organizational meeting of the Board of Education of Independent School District #297 was called to order at 7:02 p.m. Tuesday, January 22, 2019 in the Media Center.

Board members present:

Aaron Solum Christian Myrah Stephanie Jaster Jennifer Stender Kelly Rohland Rhan Flatin

 

Board members absent:

(None) 

 

School employees present:

Rachel Udstuen Nancy Gulbranson   Tanya Elton

 

The Oath of Office was administered to new School Board Members Kelly Rohland and Rhan Flatin.

Motion by Christian Myrah, seconded by Stephanie Jaster and carried unanimously to approve the agenda as presented and revised.

Chair Solum called for nominations for Board Chair.

Motion by Stephanie Jaster, seconded by Christian Myrah to nominate Aaron Solum as Board Chair. There being no further nominations, Aaron Solum is elected Board Chair by unanimous vote.

Board Chair Solum called for nominations for Vice Chair.

Motion by Aaron Solum, seconded by Jennifer Stender to nominate Stephanie Jaster as Vice Chair. There being no further nominations, Stephanie Jaster is elected Board Vice Chair by unanimous vote. 

Board Chair Solum called for nominations for Clerk and Treasurer.

Motion by Christian Myrah, seconded by Stephanie Jaster to nominate Jennifer Stender as Clerk. There being no further nominations, Jennifer Stender is elected Clerk by unanimous vote. 

Motion by Stephanie Jaster, seconded by Christian Myrah to nominate Tanya Elton as Treasurer. There being no further nominations, Tanya Elton is appointed Treasurer by unanimous vote.

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to establish the Regular School Board meeting schedule for 2019 with meetings on the Third Monday of each month, with the exception of the February School Board Meeting to be held on Monday, February 25, 2019 at 7:00 p.m.; meeting time to remain at 7:00 p.m.

Motion by Stephanie Jaster, seconded by Christian Myrah and carried unanimously to designate Erin Benson from the law firm Ratwik, Roszak & Maloney, P.A. as the school attorney for the district.

Motion by Stephanie Jaster, seconded by Christian Myrah and carried unanimously to delegate authority for electronic fund transfers for the District to Tanya Elton, District Accountant. 

The Board Committee assignments were approved by consensus of the Board for 2019. 

Motion by Christian Myrah, seconded by Stephanie Jaster and carried unanimously to approve the minutes of the Regular School Board Meeting held on Monday, December 17, 2018 at 6:00 p.m. in the Media Center. 

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to approve the Treasurer’s Report for January as follows:

 

General Fund (1) 

$ 161,505.80

Payroll – Direct Deposit

$ 126,762.43

Payroll – Checks

$    4,708.12

Payroll Liabilities – Direct Deposit

$   83,767.96

Payroll Liabilities – Checks

$    8,761.90

Food Service (2)

$   13,586.26 

Community Service (4)

$     104.11

Construction (6)

$   57,059.69

Debt Redemption (7)

$   76,550.00

 

$ 532,806.27

 

 

FISCAL

Board Member Stephanie Jaster introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE

RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS 

AND POSITIONS AND REASONS THEREFORE

WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and, 

WHEREAS, there has been a reduction in student enrollment, and, 

WHEREAS, this reduction in expenditure and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and 

WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions, 

BE IT RESOLVED, by the School Board of Independent School District No.297 as follows:

That the School Board hereby directs the Superintendent of Schools and the administration to consider the discontinuance of programs or positions and, as a result of a budget shortfall, to make recommendations to the Board of Education for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions

The motion for adoption of the foregoing resolution was duly seconded by Board Member Jennifer Stender and upon vote being taken thereon, the following voted in favor thereof: Stender, Myrah, Solum, Rohland, Flatin and Jaster and the following members voted against the same: none; whereupon said resolution was declared duly passed and adopted.

PERSONNEL

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to approve for hire Tom Pecinovsky in Maintenance. 

PROGRAM

(None)

BUILDING/GROUNDS/EQUIPMENT

(None)

GENERAL

Superintendent Udstuen presented Teachers On Call to the Board for consideration at a future School Board Meeting.

Motion by Jennifer Stender, seconded by Stephanie Jaster and carried unanimously to hold a Non-Certified Staff Committee meeting on Monday, February 11, 2019 at 6 p.m. 

BOARD MEETING DATES

Regular School Board Meeting

Monday, February 25, 2019

7:00 p.m.

Media Center

Motion by Kelly Rohland, seconded by Jennifer Stender and carried unanimously to adjourn at 8:45 p.m.

 

Date Jennifer Stender, Clerk

Independent School District #297

113 2nd Avenue NW

Spring Grove, MN 55974

 

 

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