Public notices

NOTICE
OF
PUBLIC
HEARING

PLEASE
TAKE
NOTICE:

That an application has been made by James Gilmer, 245 Sather Valley Road, Houston, 

MN 55943, for a Conditional Use Permit to construct a bridge in a floodway (Section 21 – 21.10 

Conditional Uses, Subdivision 1, Subsection 4) in Houston Township on the following premises, 

to-wit:

The N½ NW¼ and the E½ SE¼ NW¼ and the W½ NE¼, Section 2, Township 104, Range 6, Houston County, Minnesota. (Parcel #06.0016.000)

Said applicant standing and making application is as fee owners of said described lands.   

A hearing on this application will be held at the Houston County Commissioner’s Room, 

City of Caledonia, Minnesota, 55921 at 6:00 p.m. on Thursday, September 13, 2018.  All persons 

having an interest in the matter will be given the opportunity to be heard relative to the granting 

or denying of said application.

HOUSTON COUNTY PLANNING COMMISSION

By Aaron Lacher

Zoning Administrator

ADV: August 29, 2018

 
 
 

REGULAR
SCHOOL
BOARD
MEETING:
JULY
16,
2018

The regular meeting of the Board of Education of Independent School District #297 was called to order at 7:00 p.m. Monday, July 16, 2018 in the Media Center.

Board members present:

Aaron Solum Christian Myrah Brad Hernandez Thomas Trehus Stephanie Jaster Jennifer Stender

 

Board members absent:

 

(None)

 

School employees present:

Rachel Udstuen Nancy Gulbranson   Tanya Elton

 

Motion by Thomas Trehus, seconded by Stephanie Jaster and carried unanimously to approve the agenda as presented and revised.

Motion by Stephanie Jaster, seconded by Brad Hernandez and carried unanimously to approve the minutes of the Regular School Board Meeting held on Monday, June 25, 2018 at 7:00 p.m. in the Media Center and the Special School Board Meeting held on Monday, July 2, 2018 at 7:45 a.m in the Media Center. 

Motion by Christian Myrah, seconded by Jennifer Stender and carried unanimously to Treasurer’s Report for July, including electronic transfers, as follows:

General Fund (1) 

 

Payroll – Direct Deposit

 

Payroll – Checks

 

Payroll Liabilities – Direct Deposit

 

Payroll Liabilities – Checks

 

Food Service (2)

 

Community Service (4)

 

Debt Service (7)

 

 

 

 

 

 

 

FISCAL

Motion by Stepanie Jaster, seconded by Thomas Trehus and carried unanimously to establish the Clerk/Treasurer’s bond at $50,000, the District Accountant’s bond at $50,000, and the individual staff bonds at $12,500 for the 2018-2019 school year.

Motion by Stephanie Jaster, seconded by Brad Hernandez and carried unanimously to establish student breakfast and lunch prices in accordance with the HHFKA as follows for the 2018-2019 school year:

Student Lunch (K-6) $2.60 Student Lunch (7-12) $2.70 Student Reduced Lunch Free Extra Carton of Milk $ .35

Student Breakfast (1-12) $1.00 Reduced Breakfast Free Kindergarten Breakfast Free Extra Carton of Milk $ .35

 

Motion by Stephanie Jaster, seconded by Christian Myrah and carried unanimously to establish the participation fee structure as follows for the 2018-2019 school year: 

      Varsity / JH       Varsity / JH

Football

$50.00/$40.00

 

Basketball 

$50.00/$40.00

Volleyball

$50.00/$40.00

 

Baseball

$50.00/$40.00

Cheerleading $25.00

 

 

No family with more than one child participating in athletics in this school district shall be required

 to pay more than $180 in athletic participation fees in any school year. The Spring Grove Fee will be 

applied to the cap for students participating in cooperative sports hosted by Caledonia High School.

 

Extra-Curricular Activities  

   $15.00

 

 

 

(Knowledge Bowl, Speech, Jazz Band, Select Choir, School Play/Musical)

Color Guard (non-band members)  $15.00

 

 

No family shall be required to pay more than $70 in extra-curricular activities 

(excluding athletics) in any school year. Fees must be paid before the 

extra-curricular activity begins.

 

Other Fees not included in Family Caps

Band Fees for 2018-19 Tabled

Motion by Stephanie Jaster, seconded by Brad Hernandez and carried unanimously to establish home Athletic Admission Fees for as follows for the 2018-2019 school year:

 

Game

Season Pass

Students

 $  3.00 

 $  30.00 

Adults

 $  5.00 

 $  65.00 

Senior Citizen (age 65+)*

 $  3.00 

 $  20.00

 

Does not include Tournament Admissions

*no residency requirement

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to establish out-of-state tuition rates as follows for the 2018-2019 school year: Grades K-12 $6,000.00

Motion by Aaron Solum, seconded by Brad Hernandez and carried unanimously to maintain board salaries with the board chair salary at $1000/year and school board director salaries at $700/year with an additional $300/negotiating cycle for each negotiator and to provide for $25 up to 4 hours, $50 four to six hours, $100 over 8 hours for out of district meetings, excluding Special School Board Meetings for the 2018-2019 school year. 

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to designate Merchants Bank as the Official Depository for the school district’s interest bearing checking account and any savings accounts for the 2018-2019 school year.

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to designate Merchants Bank of Spring Grove, MSBA Liquid Asset Fund, Eitzen State Bank of Eitzen, Bank of the West of Mabel, Bank of the West of Caledonia, and New Albin State Bank of New Albin as Official Depositories for investment purposes for the 2018-2019 school year. 

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to designate the Spring Grove Herald as the official newspaper of the school district for the 2018-2019 school year.

Motion by Stephanie Jaster, seconded by Brad Hernandez and carried unanimously to accept the bid from Bimboo Bakeries for bread and bread products for the 2018-2019 school year.

Motion by Stephanie Jaster, seconded by Thomas Trehus and carried unanimously to accept the bid from Kemps for milk and milk products for the 2018-2019 school year.

Member Thomas Trehus introduced the following resolution and moved its adoption, which motion was seconded by Member Christian Myrah:

RESOLUTION ADOPTING THE SCHOOL DISTRICT’S 

LONG-TERM FACILITIES MAINTENANCE PLAN

WHEREAS, Minnesota Statutes 123B.595 establishes the Long-Term Facilities Maintenance Revenue Program for school districts, intermediate districts, other cooperatives and charter schools. 

WHEREAS, the School District has developed a ten-year plan for long-term facilities maintenance consistent with this law. 

THEREFORE, BE IT RESOLVED THAT the School Board of Independent School District No. 297 approves the attached Long-Term Facilities Maintenance Plan. 

Upon vote being taken thereon, the following voted in favor thereof: Stender, Hernandez, Trehus, Solum, Jaster, and Myrah, and the following voted against the same: None; whereupon the resolution was declared duly passed and adopted.

PERSONNEL

Motion by Stepanie Jaster, seconded by Jennifer Stender and carried unanimously to hire Taylor Elton as Assistant JH Volleyball Coach for the 2018 season.

PROGRAM

(None)

BUILDING/GROUNDS/EQUIPMENT

Motion by Stephanie Jaster, seconded by Christian Myrah and carried unanimously to approve the quote from Hoskin Electric for Electrical Work in the new office and gym bathrooms in the amount of $21,671. 

Motion by Brad Hernandez, seconded by Jennifer Stender and carried unanimously to approve the quote from Midwest Ceilings in the amount of $12,838 for the new office and gym bathrooms projects. 

Motion by Christian Myrah, seconded by Jennifer Stender and carried unanimously to approve the quote from Kendall Doors in the amount of $25,508 and LaCrosse Glass in the amount of $10,340, they will work together to provide all window and door needs for the new office and gym bathrooms projects.

 

Motion by Brad Hernandez, seconded by Jennifer Stender and carried unanimously to approve the quote from A.Allen Construction for exterior demolition for the front door accessibility project in the amount of $30,500.

Motion by Stephanie Jaster, seconded by Brad Hernandez and carried unanimously to approve the quote from A.Allen Construction for New Office Interior Demolition at $40/hour, not to exceed $1,512.

Motion by Brad Hernandez, seconded by Stephanie Jaster and carried unanimously to approve the Outdoor Scoreboard from AIM (Coop Purchasing Vendor through SSC) in the amount of $16,174. 

Motion by Christian Myrah, seconded by Stephanie Jaster and carried unanimously to approve the Standard Agreement Template between Owner and Contractor as provided. 

GENERAL

Motion by Brad Hernandez, seconded by Christian Myrah and carried unanimously to approve the 1st Reading of the MSBA/MASA Model Policy Revisions for the 2017 Legislative Session.

Motion by Thomas Trehus, seconded by Christian Myrah and carried unanimously to approve the annual review of Policy 214: Out of State Travel by Board Members, Policy 410: Family and Medical Leave Policy, Policy 524: Internet Acceptable Use and Safety Policy as provided by MSBA.

Motion by Stephanie Jaster, seconded by Jennifer Stender and carried unanimously to approve membership in the following organizations for the 2018-2019 school year: 1) MSBA – Minnesota School Board Association, 2) SSC – Southeast Service Cooperative, 3) HVED – Hiawatha Valley Education District, 4) MREA – Minnesota Rural Education Association, 5) Region V Computer Services Cooperative.

Member Brad Hernandez introduced the following resolution and moved its adoption:

2018-2019 RESOLUTION FOR MEMBERSHIP IN THE MINNESOTA STATE HIGH SCHOOL LEAGUE.

RESOLVED, that the Governing Board of School District Number 297, County of Houston, State of Minnesota delegates the control, supervision and regulation of interscholastic athletic and fine arts events (referred to in MN Statutes, Section 12BC.01 to the Minnesota Sate High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes.

FURTHER RESOLVED, that the high school, Spring Grove Secondary, is authorized by this, the Governing Board of said school district or school to

Renew its membership in the Minnesota State high School League; and,

Participate in the approved interschool activities sponsored by said League and its various subdivisions.

FURTHER RESOLVED, that this Governing Board hereby adopts the Constitution, Bylaws,

Rules and Regulations of said League and all amendments thereto as the same as are published in the latest edition of the Leagues’ Official Handbook, on file at the office of the school district or as appears on the League’s website, as the minimum standards governing participation in said League-sponsored activities, and that the administration and responsibility for determining student eligibility and for the supervision of such activities are assigned to the official representative identified by the Governing Board.

(Complete Resolution on file in the District Office)

The motion for the adoption of the foregoing resolution was duly seconded by Jennifer Stender and upon vote being take thereon the following voted in favor thereof: Solum, Trehus, Myrah, Jaster, Hernandez, and Stender; and the following voted against the same: (None); whereupon said resolution, having received the favorable vote of at least two-thirds of the Members of the Board, was declared duly passed and adopted.

Motion by Jennifer Stender, seconded by Christian Myrah and carried unanimously to hold a Special School Board Meeting on Monday, July 23, 2018 at 7:45 a.m. 

BOARD MEETING DATES

Special School Board Meeting

Monday Morning, July 23, 2018

7:45 a.m.

Media Center

Regular School Board Meeting

Monday Evening, August 20, 2018

7:00 p.m.

Media Center

 

Motion by Thomas Trehus, seconded by Brad Hernandez and carried unanimously to adjourn at 8:31 p.m.

Date Brad Hernandez, Clerk/Treasurer

Independent School District #297

113 2nd Avenue NW

Spring Grove, MN 55974

 
 
 

PROCEEDINGS
OF
THE
BOARD
OF
COUNTY
COMMISSIONERS

Date: Tuesday, August 7, 2018 9:00 a.m.

Place: Commissioners Room, Courthouse, Caledonia, MN 

Members Present: Jack Miller, Justin Zmyewski, Teresa Walter and Fred Arnold

Presiding: Fred Arnold, Chairperson

Call to order.

Motion was made by Commissioner Walter, seconded by Commissioner Miller and unanimously carried to approve the agenda as amended.

Motion was made by Commissioner Walter, seconded by Commissioner Miller and unanimously carried to approve the minutes of the July 24, 2018 meeting and also the minutes of the July 31, 2018 special meeting.

Motion was made by Commissioner Zmyewski, seconded by Commissioner Miller and unanimously carried to approve payment of the license center and Human Services disbursements and the following claims:

County Revenue Fund $50,355.58

Road & Bridge Fund 67,029.32 

----------------

Total $117,384.90

=========

Following discussion, motion was made by Commissioner Zmyewski, seconded by Commissioner Miller and unanimously carried to approve the Employment Agreement with Jeffrey Babinski. 

Engineer Pogodzinski reported on C.P. 2018-01. Motion was made by Commissioner Walter, seconded by Commissioner Miller and unanimously carried to adopt the following;

RESOLUTION NO. 18-30

NOW, THEN BE IT RESOLVED, That we do hereby accept said completed project for and in behalf of the County of Houston and authorize final payment as specified herein.

Environmental Services Director Frank met with the Board to discuss Winona County’s initiative to conduct a feasibility study on regional organic recycling. Motion was made by Commissioner Zmyewski, seconded by Commissioner Walter and unanimously carried to authorize the signature of Chairperson Arnold on a letter of support for the feasibility study.

Environmental Services Director Frank reported on a wetland application for James Gilmer to install a private bridge over Gilmer Creek located in Sather Valley. On the recommendation of Environmental Services Director Frank, motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to approve the TEP Panel findings, approve the permit and delineation. 

HR Director Arrick-Kruger reported Jailer/Dispatcher Karissa Meyer, has submitted her resignation effective August 17, 2018. Motion was made by Commissioner Miller, seconded by Commissioner Zmyewski and unanimously carried to approve accept the resignation of Karissa Meyer and to draft a letter in appreciation for her service to Houston County. 

Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to authorize a search for a female jailer/dispatcher. 

On the recommendation of HR Director Arrick-Kruger, motion was made by Commissioner Zmyewski, seconded by Commissioner Miller and unanimously carried to approve the hire of Jennifer Johnson at step 4 of the B-21 scale contingent upon the successful completion of the required background check. 

Motion was made by Commissioner Zmyewski, seconded by Commissioner Walter and unanimously carried to approve the change in employment status from probationary to regular for Lisa Arneson, Adult Services Lead Social Worker, effective immediately. 

Motion was made by Commissioner Miller, seconded by Commissioner Zmyewski and unanimously carried to approve the change in employment status from probationary to regular for Jessica Reed, Children Services Lead Social Worker, and effective August 21, 2018. 

HR Director Arrick-Kruger reported on two quotes received for the replacement of floor coverings in the Historic Courthouse and recommended accepting the quote submitted by Hiller Commercial Floors. Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to accept the quote submitted by Hiller Commercial Floors for the replacement of flooring and moving and resetting of furniture/files. 

Motion was made by Commissioner Zmyewski, seconded by Commissioner Miller and unanimously carried to approve the abatement for Nick Meinertz on parcels #01.0109.000 and 01.0110.000 due to incorrect classification resulting in a reduction of $1,039. 

Finance Director Lapham reported on activity which has taken place resulting in committed funds being expended and the need to take action to un-committ said funds so that information is correctly represented on financial statements. Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to adopt the following: 

RESOLUTION NO. 18-31

NOW, THEN BE IT RESOLVED, that the Houston County Board of Commissioners hereby un-committ the previously committed funds in the amount of $20,744.

Commissioner Walter reported Scott Connor was the Vice-Chairperson and has resigned creating a need to elect a new Vice-Chairperson. Chairperson Arnold requested nominations. Motion was made by Commissioner Zmyewski to nominate Commissioner Walter. The motion was seconded by Commissioner Miller and carried unanimously. 

Following discussion, motion was made by Commissioner Walter, seconded by Commissioner Miller and unanimously carried to approve the committee assignments as discussed. 

There being no further business and the time being 10:23 a.m., motion was made by Commissioner Miller, seconded by Commissioner Walter and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, August 21, 2018.

BOARD OF COUNTY COMMISSIONERS

HOUSTON COUNTY, MINNESOTA

By: Fred Arnold, Chairperson

Attest: Michelle Quinn, County Auditor 

THE ABOVE PROCEEDINGS OF THE HOUSTON COUNTY BOARD OF COM­MISSIONERS IS ONLY A SUMMARY. THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE HOUS­TON COUNTY AUDITOR’S OFFICE AS WELL AS ON THE HOUSTON COUNTY WEBSITE LOCATED AT THE FOLLOWING WEB ADDRESS: http://www.co.houston.mn.us/

 
 
 
 
 

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