REGULAR CITY COUNCIL MEETING MINUTES OF AUGUST 27, 2018

Members Present: Mayor Hallum, Council members Benson, O’Donnell, Ryman

Members Absent: Council member Linder

Following the Pledge of Allegiance, Mayor Hallum called the regular meeting to order at 6:30 p.m.

Motion by Ryman seconded by O’Donnell to approve the agenda as presented. Upon roll call all voted aye.

Motion by O’Donnell seconded by Benson to approve the August 13, 2018, regular council meeting minutes. Upon roll call all voted aye.

The Mayor asked if there were any citizens wishing to be heard, with no one present wishing to speak.

The following notices and communications were reviewed:

• Notification from MN DNR regarding Snowmobile Grant-in-Aid Funding for 2019; Valley Crest Riders Club is aware of the funding change and will budget accordingly

• Notification from MN Pollution Control Agency of approval of final NDPES/SDS Permit for the Rushford Wastewater Treatment Facility – staff will follow up with any adjustments

needed to monitoring, testing or recording

Motion by Benson seconded by Ryman to approve the consent agenda consisting of the following:

• Approval of Verified Claims and Fund Summary Report for period ending 08/27/18

• Approval of Resolution 2018-052 Exemption from Lawful Gambling License for National Wild Turkey Federation for a raffle activity November 3, 2018, at the American Legion

Upon roll call all voted aye.

Fillmore County Commissioner Randy Dahl was unable to attend the meeting to discuss the topic of statistics of circulation and funding for SELCO/City libraries vs. County appropriations for services provided to non-City residents.

Discussion was held on the proposed sale of the last lot in Rush Creek Business Park, Blk 1, Lot 4, 900 Enterprise Drive. Previously the Planning Commission and City Council had recommended the marketing for sale of the RCBP lots and the Himlie Business Park Lots through Darr Realty to facilitate and move along the sale of the lots. Rod Darr of Darr Realty provided an offer from Leigh & Kayla Volkman of $40,000.00 with no request

for financing, TIF or loans and no contingencies. Discussion was held on the easements surrounding this lot, along with unimproved roadways that are currently in place and the need for a survey to provide clear title and to insure that the City roadways are not encroaching onto the lot. It was noted the proposed use of the lot fits the zoning and use of the business park, the offered price is within range of other sales and that the City is now responsible for paying taxes on the lot and would prefer to see a business use in place. Motion by Benson seconded by Ryman to accept the offer from Volkman’s with the counter of asking them to pay for half the survey fees, not to exceed $1,000.00. Upon roll call all voted aye.

Discussion was held regarding the renewal of the Memorandum of Understanding between the City and Local 1944 Bargaining Unit on behalf of employee Louane Davidson to renew participation in the Public Employees Retirement (PERA) Phased Retirement Option (PRO) Program. The City created, as allowed by MN Statute, a post-retirement option position and the renewal terms, benefits, time-line and conditions are spelled out for employee Davidson. The PERA PRO Program allows for the renewal of the

program for periods of up to one year, not to exceed a total of five years. This would be the first year of renewal. The program allows for the training of existing and potential new staff while making use of the knowledge and abilities of experienced staff. Motion by O’Donnell seconded by Benson to renew the agreement for participation in the PERA PRO Program for employee Davidson for the period of October 2018-September 2019. Upon roll call all voted aye.

The Rushford Economic Development Authority (EDA) had reviewed a Revolving Loan Fund Public Use Guideline – Part D at their August 8, 2018 meeting and recommended the County take action to approve same. The proposed new language would be added to the existing RLF Guidelines to provide for funding of projects considered to be public use which would plan for the growth and development of the community (not for maintenance purposes). As an extra layer of transparency, the guideline calls for a public hearing to receive public comment and input. It was noted the City’s bond attorney and MN DEED representatives have reviewed and agree to the addition of Part D to the EDA/Revolving Loan Fund Guidelines. Motion by Ryman

seconded by O’Donnell to accept the recommendation of the EDA and approve the RLF Public Use Guidelines – Part D as presented. Upon roll call all voted aye.

Reports and Miscellaneous:

• Openings on Commissions and Boards: 2 for EDA, 2 for Airport, 1 for Electric, 1 for Planning

• Administrator Chladek reported on the meeting held with seven libraries and city administrators who reviewed updated funding and patron information for Fillmore County with a SELCO representative in anticipation of meeting with the County Commissioners on the Library committee. SELCO is entering into a new three year contract with the County. Funding levels are currently 70% City and 30% County and the goal is to close the gap to 60% City and 40% County. If the committee is not ready to recommend an increase, the librarians and cities intend to visit with the entire Board of County Commissioners.

• R-P School committee meeting on old school site was held with the one prospective developer. The process is still moving forward with the prospect to provide RP School with further details on financing, experience, planning, etc.

• The Rushford Public Library and Rushford Lions Club will be sponsoring a Legacy program of a Civil War presenter/reenactment on September 5th at the American Legion

• Rushford Root River Jams music event scheduled for 9/8/18 at Norsquare Mall from 6-9 p.m. is being promoted through various media efforts along with various sources of funding.

• Taste of Trail is scheduled for Saturday, September 22nd with vendors and events at the Rushford Historic Depot. The Rushford Fire Dept. /Ambulance Service will also be participating with an open house, demonstrations, games for kids, snacks, and a visit from Mayo 1 Rescue helicopter if weather permits.

• Work continues on the joint effort of the R-P School, MDOT and City for the construction of sidewalk, pedestrian ramps, cross walks and signage on the Highway 43/Pine Meadows Lane intersection. The majority of work will be completed by the start of the school year.

Motion by Benson seconded by Ryman that the meeting be adjourned at approximately 7:15 p.m. Upon roll call all voted aye.

Submitted by: Kathy Zacher, City Clerk/Treas 

Category: